DEPARTMENT: FAE
POSITION: FAE Administrative Assistant
Primary Purpose of Position:
The primary purpose of this position is to perform the administrative and logistical functions related to delivering high quality continuing professional education conferences and events for accounting and financial professionals sponsored by the Foundation for Accounting Education (FAE).
Duties & Responsibilities
a. Provide timely and effective support and guidance to Professional Education Manager in implementation of conferences.
b. Create conference events in Association Management System (AMS) and ensure that all information is technically correct in database.
c. Review weekly marketing emails provided by the FAE Marketing Manager
a. Coordinate travel and hotel arrangements when needed.
b. Maintain appropriate and timely communication with speakers and vendors to ensure logistical needs are met.
c. Prepare support materials such as agendas, outlines, course materials, evaluation sheets, and ensure distribution as approved by the manager.
a. Assist in securing function space by participating in site visits.
b. Serve as coordinator of conferences to ensure all logistical details, including room set-up, A/V needs, meal selection and anticipated guarantees, etc. are accurate as approved by the manager.
c. Draft contracts as directed by manager for approval and legal processing.
a. Attend the conference and act as on-site coordinator.
b. Ensure the performance of the following duties:
i. Registration, collection of evaluations, distributions of CPE certificates, etc.
ii. Provide speakers with overall support as needed and process CPE credit forms and provide a positive experience.
iii. Address all onsite issues pertaining to the program.
a. Provide updated rosters to the Customer Service for attendance reconciliation.
b. Circulate invoices and expenses for reimbursements after manager approval.
Required Knowledge and Skills:
- Bachelor’s degree required.
- Minimum of 5 years administrative experience.
- Attention to detail and strong organization skills.
- Strong communication and customer service skills.
- Ability to work in a team environment and independently.
- Knowledge of Microsoft Office Suite and database management.
- Ability to multi-task and meet deadlines.
Problem Solving/Decision Making:
Over the course of the Conference planning process, the FAE Administrative Assistant is expected to inform the Professional Education Manager immediately whenever a potential or active problem or situation arises which could adversely affect the department or the Society/FAE.
Communications:
The FAE Administrative Assistant primarily interacts with conference attendees, vendors, event facilities and hotel personnel, speakers, and staff.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their director, manager or supervisor.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This position is hybrid and the candidate
will be able to work both from home and from the office at 14 Wall Street. All candidates should reside in the tri-state area and within commuting distance to 14 Wall Street in Manhattan.
This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.
This is a non-exempt position with a salary range from $54,000 - $60,000 with a competitive 401(k). The New York State Society of Certified Public Accountants is an equal opportunity employer and offers competitive salaries, professional growth opportunities, and a comprehensive selection of benefits.
If you are interested in applying for this position, please send a cover letter and resume to hr@nysscpa.org. Please include “FAE Administrative Assistant” in the subject line.
DEPARTMENT: Moynihan Scholarship Fund (MSF)
POSITION: MSF Program Specialist
Primary Purpose of Position:
This position is responsible for supporting the efforts of the Moynihan Scholarship Fund, including the administration of the Moynihan Scholarship Fund (MSF) scholarship and Career Opportunities in the Accounting Profession programs, under the direction of the Membership Director. The Program Specialist will work to support the MSF and coordinate program management of MSF activities and outreach.
Duties & Responsibilities
o Provide support to the MSF with the following:
- Execution of scholarship and accounting mini summer camp programs
- Outreach to support participant recruitment to the COAP program and boost scholarship applications
- Utilize database to extract related reports
- Data entry and analysis
- Inventory MSF marketing supplies
- Serve as staff liaison for designated committees
- Program and Event Logistics:
o Provide support to the MSF with the following:
- Excellence in Accounting and COAP Scholarships
- Other MSF activities and initiatives
- Coordinate and execute planned MSF promotion at chapter, Society and MSF events
- Utilize project management software to track and monitor project progress
- Other duties as assigned by Membership Director
Qualifications
The Program Specialist is expected to coordinate MSF projects that relate to MSF and COAP programs, initiatives and events, under the supervision of the Membership Director.
Knowledge & Skills
- Requires a Bachelor’s degree.
- Minimum of three years’ relevant experience.
- Requires strong project, time management and communication skills.
- Demonstrate problem-solving skills, determine priorities and meet deadlines.
- Exceptional organizational skills with attention to detail.
- Experience with database management software i.e. Aptify, AM.net, iMis, NetSuite, etc.
- Experience with project management software i.e. BaseCamp, Asana, Monday.com, etc.
- Experience with data analytics software, i.e. Sisense, Tableau, Power BI, etc.
- Experience with Google Workspace or Microsoft Office Suite.
- Ability to prioritize and follow through effectively.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their director, manager or supervisor.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This position is hybrid and time will be split between remote work and the Manhattan office and event locations. All candidates should reside in the Tri-State area and within commuting distance to 14 Wall Street in Manhattan.
This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.
This is a non-exempt position and the salary range is $56,500-$67,000 with a competitive 401(k). The New York State Society of Certified Public Accountants is an equal opportunity employer and offers competitive salaries, professional growth opportunities, and a comprehensive selection of benefits.
If you are interested in applying for this position, please send a cover letter and resume to hr@nysscpa.org. Please include “MSF Program Specialist” in the subject line.