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 Paralegal & Ethics Assistant

Primary Purpose of Position:

The primary purpose of this position is to assist our General Counsel and help handle routine administration of a busy in-house legal department, with a heavy emphasis on contract administration and review, corporate housekeeping, risk management and insurance support, governance assistance, research and proofreading, and to provide administrative support to members of the Professional Ethics Committee. The paralegal will also be called upon to provide support to professional committees of the organization when needed, including minute taking and other tasks.

Duties and Responsibilities:

  • Perform initial departmental review of organization contracts with hotels, caterers and other vendors, and coordinate with counsel and staff with respect to the negotiated contracts.
  • Perform all corporate housekeeping responsibilities including, but not limited to organizing corporate minute books for the NYSSCPA and its affiliated entities, drafting corporate resolutions and annual bank documentation and taking meeting minutes.
  • Provide support to organizations’ governing bodies by researching and drafting memoranda on a wide number of issues related to the accounting profession.
  • Coordinate the filing of organizational insurance applications and claims.
  • Provide staff support to professional committees as needed.
  • Respond to litigation discovery requests as needed.
  • May be called upon to staff task forces of the Board or Executive Committee, and to coordinate legal assignments with outside counsel and organization leaders.
  • Performs assignments on an as-needed basis in connection with day-to-day legal services in a non-profit environment.
  • Provides staff support to one or more NYSSCPA committees. Staff support includes facilitating the creation of timely meeting agendas by committee chairs, attending meetings and taking minutes, writing articles for Society publications regarding newsworthy matters of interest discussed at committee meetings, and additional support as needed.
  • Handles management of approximately 80 – 130 ethics matters.
  • Monitor status of ethics matters and follows up with the NYSSCPA Ethics committee and the AICPA as needed.
  • Draft letters of required corrective action and settlement agreements.
  • Follow up with investigators for approval and committee chair’s signature. After receiving chair’s signature, draft transmittal letters to respondents.
  • Take minutes of Professional Ethics Committee meeting and distribute to committee members.  Follow up on activities that may result from decisions made at a meeting (e.g. referral to a trial board, suspension of member through issuance of a settlement agreement, letter of required corrective action, scheduling special meetings for a task force, providing support with an ongoing investigation, etc.)
  • Maintain all department files. These include all contracts, ethics investigations, and administrative files.
  • Respond to complaints against Society members that are received by either mail or telephone.  Determine Society membership via the Association Manager.  Advise the complainant on procedures taken in an investigation.
  • Prepare files for transmittal to AICPA Ethics Division (for concurrence on settlement agreements, letters of required corrective action, trial board).
  • Act as liaison between the AICPA and the Society when cases are being investigated.  Must be familiar with all procedures including concurrence, trial board, settlement agreements, etc.  
  • Track and maintain communication with AICPA regarding status and disciplinary action on cases being investigated by the AICPA (continuing professional education, and pre-issuance reviews) until completion of said action and until the file is closed

Knowledge and Skills:

  • Bachelor’s degree required.
  • Certification such as Certified Meeting Professional (CMP), Certificate in Meeting Management (CMM), etc., preferred but not required.
  • Minimum of 5 years of member- or/and customer services experience.
  • Understanding of continuing professional education and adult learning.
  • Detail-oriented, organized and capable of meeting demands of a fast-paced environment.
  • Strong written communication skills with the ability to proofread and copyedit.
  • Strong customer service skills.
  • Ability to work in a team environment and independently.
  • Knowledge of Microsoft Office Suite and database management.
  • Ability to multi-task and meet deadlines.

Problem Solving/Decision Making:

The Paralegal will need to make decisions when developing internal procedures and controls for the administration of a busy law department. Assisting with telephone inquiries, monitoring and following up on ethics cases can be very complex and problem-solving ability is required.


Position requires strong communication skills. The paralegal will interact with staff and leaders at all levels of the organization.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their director, manager or supervisor.

Requirements are representative of minimum levels of knowledge, skills and/or abilities.  To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

The target salary for this position is $55,000-$59,000 with a competitive 401(k). The New York State Society of Certified Public Accountants is an equal opportunity employer and offers competitive salaries, professional growth opportunities, and a comprehensive selection of benefits.

If you are interested in applying for this position, please send a cover letter and resume to hr@nysscpa.org and jobs@nysscpa.org. Please include “Paralegal & Ethics Assistant” in the subject line.