DEPARTMENT: Communications
POSITION: Publication Specialist
Primary Purpose
The Publication Specialist supports the Managing Editor in the planning, editing, and production of the CPA Journal. The Publication Specialist will serve as the liaison between contributors/writers and editorial staff for the CPA Journal. Responsible for logging, tracking, filing and maintaining the editorial database, acknowledging receipt of manuscripts, sending manuscripts out to reviewers, sending out acceptance letters and obtaining copyrights from authors/contributors on behalf of the CPA Journal and the New York State Society of CPAs. Must be detail-oriented and organized, have a passion for publication processes, excellent communication skills, and the ability to collaborate effectively with internal and external stakeholders.
Duties and Responsibilities
1. Assist in Editorial Processes: Support the Managing Editor in all stages of the editorial process, including manuscript submission, peer review management, content editing, and content production as needed.
2. Author & Reviewer Communication: Serve as a liaison between authors, reviewers, and editorial staff.
a. Correspond with authors and reviewers regularly regarding the status of submissions/reviews in a professional and informative manner.
b. Correspond with reviewers to ensure reviews are completed on a timely basis. Send reminders and/or additional information as needed on a case-by-case basis.
c. Create and/or update database records as needed to ensure author/reviewer details and contact information is accurate and up to date.
d. Provide periodic reporting on the status of manuscripts and authors/reviewers as needed by the editorial staff or other departments
e. Pack and mail complimentary copies of The CPA Journal to all respective contributors after publication of each issue.
3. Database and archive management: Log, track, and file manuscripts with respective details into database– includes acknowledging receipt and monitoring and tracking status throughout the review process (reviewed, rejected, published, etc.). Maintain, organize, and update database files and manuscript materials. Help maintain the journal's physical and digital archives, ensuring that past issues are accessible and well-organized for easy retrieval by readers and researchers.
4. Customer service and support: Respond to inquiries regarding published articles, submission and review process and other more general questions as is possible and/or communicate with editorial staff to determine appropriate responses/responders.
5. Support Editorial Board Activities: Assist in organizing editorial board meetings, preparing meeting agendas and materials, and documenting meeting outcomes. Facilitate communication between the editorial board members and other stakeholders.
6. Support Publication and Distribution: Assist as needed in the editing and production process for the print issue and online publication. Help manage website content and social media presence. Contribute to online and multimedia materials and supplemental resources.
7. Member service: Serve members as needed throughout the course of primary responsibilities (e.g., committees, chapters, educational programs) and refer to other staff as needed.
Knowledge and Skills
- Bachelor's degree in English, Journalism, Communications, or related field.
- 2-3 years of experience in publication coordination, editorial support, or a related role.
- Proficiency in Microsoft Office suite and database management.
- Familiarity with Adobe In Design and Acrobat preferred
- Familiarity with HTML and common online content tools (e.g., WordPress) preferred
- Familiarity with academic publishing standards and style guides (e.g., APA, Chicago Manual of Style).
- Strong attention to detail and excellent proofreading skills.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with authors, editors, and other stakeholders.
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their director, manager or supervisor.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This position is hybrid and the candidate will be able to work both from home and from the office at 200 Madison Avenue. All candidates should reside in the tri-state area and within commuting distance to 200 Madison Avenue in Manhattan.
This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.
This is a non-exempt position with a salary range of $56,135-$64,478, with a competitive 401(k). The New York State Society of Certified Public Accountants is an equal opportunity employer and offers competitive salaries, professional growth opportunities, and a comprehensive selection of benefits.
If you are interested in applying for this position, please send a cover letter and resume to hr@nysscpa.org. Please include “Publication Specialist” in the subject line.
DEPARTMENT: Marketing
POSITION: Marketing Specialist
Primary Purpose
Under the direction of the Marketing Director, the Marketing Specialist will contribute to the growth of our Continuing Professional Education (CPE) sales, memberships, and Society programs. The ideal candidate will possess a solid foundation in marketing tools and strategies and a willingness to learn and grow in a dynamic environment.
Duties and Responsibilities:
1. Assist in Developing Marketing Strategies: Collaborate with the Marketing Director to create and implement marketing plans aimed at promoting our CPE offerings and membership benefits.
2. Support Sales Growth Initiatives: Contribute to initiatives aimed at increasing CPE sales and membership subscriptions, leveraging data-driven insights and best practices.
3. Content Creation and Distribution: Assist in the development of content to showcase the value of our educational programs and membership benefits across various channels, including social media, email marketing, website, and digital advertising platforms.
4. Utilize Marketing Tools and Platforms: Utilize marketing automation platforms, CRM systems, social media management tools, and other relevant platforms to support campaign execution and optimization.
5. Conduct Market Research: Assist in conducting market research to understand industry trends, competitive landscape, and customer needs, providing valuable insights to inform marketing strategies.
6. Collaborate with Cross-Functional Teams: Work closely with colleagues in communications, membership, FAE and data management, as well as our outsourced marketing partner, to ensure alignment of marketing efforts with organizational goals and objectives.
7. Assist with Performance Tracking and Reporting: Support the monitoring of key performance indicators (KPIs) to evaluate the effectiveness of marketing campaigns and contribute to the generation of regular reports to communicate results and recommendations for optimization.
Knowledge and Skills:
- Bachelor’s degree in marketing, communications, business administration, or related field.
- 3-5 years of experience in marketing, with exposure to various marketing tactics and strategies.
- Strong project management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Creative thinker with a passion for continuous learning and growth.
- Working knowledge of the latest marketing related tools and platforms, including:
o Marketing Automation Platforms
o Customer Relationship Management (CRM) Systems
o Social Media Management Tools
o Content Management Systems (CMS)
o Email Marketing Platforms
o Search Engine Optimization (SEO) Tools
o Pay-Per-Click (PPC) Advertising Platforms
o Analytics and Reporting Tools
o Graphic Design and Visual Content Creation Tools
o Video Marketing Platforms
o Marketing Project Management & Collaboration Tools
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their director, manager or supervisor.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This position is hybrid and the candidate will be able to work both from home and from the office at 200 Madison Avenue. All candidates should reside in the tri-state area and within commuting distance to 200 Madison Avenue in Manhattan.
This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.
This is a non-exempt position with a salary range of $61,800 - $74,160, with a competitive 401(k). The New York State Society of Certified Public Accountants is an equal opportunity employer and offers competitive salaries, professional growth opportunities, and a comprehensive selection of benefits.
If you are interested in applying for this position, please send a cover letter and resume to hr@nysscpa.org. Please include “Marketing Specialist” in the subject line.