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| June 2004 | The
Monthly Newspaper of the NYSSCPA |
Vol.
7, No.9 |
NYSSCPA Board of Directors Standing Rules As Approved by the Board of Directors April 21, 2004
SR-1. Establishment of selections subcommittee—Each year, on or before August 1, the Board shall establish a selections subcommittee composed of the President-Elect, who will serve as the subcommittee chair, plus four Board members to be appointed by the President. Two of the appointees are to be at-large directors and two are to be chapter representatives.
SR-2. Selection of Board-designated members of the nominating committee—Pursuant to Bylaws Article IX, paragraph 1, the Board is to designate two of its members to serve on the nominating committee each year. This standing rule sets forth the procedure to be used by the Board in complying with this provision of the Bylaws.
a. The selections subcommittee of the Board shall propose the names of four or more Board members for formal designation by the Board.
b. The subcommittee shall present its recommendation at a meeting of the full Board no later than November 1.
c. The Board shall receive the report of the selections subcommittee and, during the discussion of the report, the President shall solicit additional names from the Board. A secret ballot shall be held of the Board members with each director permitted to cast two votes; however, each director may cast no more than one vote for any candidate. The two Directors receiving the most votes shall be the Board-designated nominating committee members. In the event one or more of the persons so selected to serve on the nominating committee later withdraws from such service, the election results shall be redetermined, eliminating the name(s) of the withdrawing member(s).
SR-3. Recommendation of individuals to serve as elected members to AICPA Council from New York—Each year, the AICPA requests recommendations from the NYSSCPA of AICPA members to serve three-year terms as elected members of AICPA Council. In addition, the NYSSCPA is granted one representative on AICPA Council to serve for one year. This standing rule sets out the procedure to be followed in recommending individuals to serve as elected members of AICPA Council and in designating the NYSSCPA representative to Council.
a. The person nominated each January to serve as NYSSCPA president-elect shall automatically be proposed to serve a three-year term on Council; provided, however, that such nomination for president-elect shall be subject to the condition that if such nominee is defeated in an election for president-elect, or later is removed or otherwise vacates the office of NYSSCPA President-elect, NYSSCPA President, or NYSSCPA director, he or she shall be deemed to have submitted his or her resignation from AICPA Council. The nominee for President-elect shall sign an acknowledgement of this automatic resignation provision as a condition of accepting the nomination for AICPA Council. In the event the nominee for president-elect is not a member of the AICPA and chooses not to join the AICPA, or chooses not to accept the NYSSCPA Board’s nomination to be proposed for service on AICPA Council, or refuses to sign such acknowledgement, he or she shall not be nominated for Council and the selections subcommittee shall propose one or more candidates to fill the resulting vacancy.
b. Each candidate proposed by the NYSSCPA Board for service on Council must meet the following criteria, unless being proposed by virtue of being the nominee for NYSSCPA President-elect:1.) Be a member of the NYSSCPA
2.) Be a member of the AICPA
3.) Submit a resume to the Board selections subcommittee
4.) Submit to the Board selections subcommittee an answer to the following question: What is it that I would bring to Council?
5.) Live in or work in the states of New York, New Jersey, or Connecticut
6.) Have been active in the NYSSCPA either at the chapter level or with a statewide committee or both
7.) Not be a current member of the NYSSCPA Board of Directors, unless the candidate is in his or her final year of service.
Any candidate for consideration to serve on Council who is a member of the NYSSCPA Board of Directors must recuse him- or herself from the related Board discussion and vote.
c. Two weeks before the last regularly scheduled Board meeting in the calendar year, the selections subcommittee of the Board, defined in SR-1, shall propose to the full Board the names of individuals to fill the vacancies occurring on AICPA Council in the ensuing year. The subcommittee report shall include three more candidates than the number of positions to be filled.
d. The Board shall receive the report of the selections subcommittee; and during the ensuing discussion, the President shall solicit additional names from the Board. A secret ballot shall be held of the Board members with each director permitted to cast a number of votes equal to the number of Council vacancies sought to be filled; however, each director may cast no more than one vote for any candidate. For however many “elected” Council member vacancies remain after the position reserved to the president-elect designee, the individuals receiving the most votes shall be recommended for such “elected” Council positions.
The candidate receiving the next highest number of votes shall serve as the NYSSCPA representative to the AICPA Council when the term of the then current NYSSCPA representative ends, except as noted below. In the event one or more of the persons so selected to serve on the AICPA Council withdraws from consideration for Council or is later nominated for Society president-elect, the election results shall be redetermined, eliminating the name(s) of the president-elect candidate or withdrawing member(s).
SR-4. Roles of the Vice Presidents—The Vice Presidents shall serve in the following capacities, with the assignment to be made by the President:
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Two Vice Presidents for Chapters
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A Vice President for Professional Issues
The chapter vice presidents shall be assigned responsibilities for chapters in a manner that assures diversity based on location, size, and longevity.
